Thursday, 16 May 2013

Kathy Law on Outsourcing: The Good, The Bad and The Ugly


Kathy Law is a publishing professional with over 30 years' experience in both sales and distribution roles, most recently in business development and publication management at MPS and HighWire Press. She is a member of ALPSP's Professional Development Committee and is a co-opted member of the main Council.

Here, she reflects on the challenges publishers face when outsourcing all or part of their activity.

"For many organisations, outsourcing is not a daily event, but is a major shift for the organisation that can be fraught with potholes for the unwary or unprepared. There is the sense of losing control, where work is not done the way you normally do it. Sometimes, it can seem difficult to get your message or instructions across. And what do you do when you aren't getting the right results?

Poorly defined work specifications and unrealistic expectations about who does what and how much often lead to vendors not delivering what you expected. Confusion over how the outsourced activity will be managed can contribute to an unsatisfactory, and potentially costly outcome.

Sometimes it pays to take a step back and look at the challenges, good practices and pitfalls around outsourcing. There are many functions that can be outsourced. Ask yourself the following:

  • Are you going to just outsource the ubiquitous typesetting scenarios? This is a hugely important area and probably the first thing to get outsourced by a publisher. 
  • Are you interested in outsourcing sales and marketing functions? 
  • What about hosting, content enhancement and conversion? 
  • And let's not forget copy editing, proofreading and other editorial functions. 

There is much to learn from talking through your outsourcing with a range of potential vendors and other publishers. The more insight you gain into what can go right or wrong - the good, the bad, and the ugly - the more likely you'll be able to be make sound decisions when selecting and working with your supplier.

Don't forget that it's not just a straight transactional relationship, there are also valuable insights to be had on handling cultural differences. Crucially, think about how outsourcing can be turned into a benefit for your publishing activity by allowing you to re-focus affected staff into positive channels of other activity.

In my experience, the more thought that goes into these areas, the more positive and successful the outsourcing relationship will be."

Kathy will be sharing her experience at the ALPSP seminar Outsourcing: the good, the bad and the ugly on 12 June in London. Book your ticket now.

Thursday, 2 May 2013

SAGE sponsors the ALPSP International Conference Travel Grant


This month SAGE has announced they will again sponsor a librarian place at this year's Association of Learned and Professional Society Publishers (ALPSP) International conference. The annual event takes place this year from Wednesday 11 to Friday 13 September 2013 in Birmingham, United Kingdom.

SAGE has supported the ALPSP conference as a sponsor since its launch in 2008. This is the third year SAGE has supported a librarian travel grant at the event, which provides a free place at the conference for a librarian or information professional, including entry to the ALPSP awards dinner, travel within the UK, and accommodation for one person.

The ALPSP Conference has become a pivotal conference for understanding changes faced by both librarians and publishers and how we should work together, providing an engaging environment for open dialogue. The winner of the 2012 travel grant, Stephen Buck, E-Resources and Periodicals Librarian at Dublin City University Library said, "I was a delighted to be given the ALPSP award last year. It was a great opportunity to broaden my exposure to, and awareness of, the issues affecting publishers and their relationships with libraries and to provide an enhanced perspective on relevant themes that have helped facilitate the generation of ideas and building of expertise moving forwards.” His full post on his experience of the conference can be found here.

SAGE is running a competition to win the sponsored place, with entries submitted either via email or via Twitter to @SAGELibraryNews. To enter, librarians must answer the following question in 140 characters or less:

“What would be your top tip to give students about conducting research?”

In an environment where both the education and research landscapes are rapidly evolving, it is increasingly important that both librarians and publishers work together to support the dissemination of knowledge.

A selection of the responses received will be posted on SAGE Connection later in the year.

Completed answers should be sent to @SAGElibraryNews tagged with #ALPSP or by email to events@sagepub.co.uk. The closing date is Friday 24th May.

See here for further details. For more information about the conference please visit www.alpspconference.org

Tuesday, 30 April 2013

Safe Harbour offers clear rules for use of out-of-commerce works: trade associations agree safe harbour provisions

In September 2011, a Memorandum of Understanding was signed in the presence of the EU Commissioner for the Internal Market and Services (Michel Barnier), which set out the principles on the digitisation and making available of out-of-commerce (OOC) works, by publicly accessible libraries and similar institutions in the EU.

The principles recommend that potential users of such out-of-commerce works essentially adhere to an Extended Collective Licensing Scheme, which involves rights holder Collective Management Organisations granting specific licences for the use of such works, following appropriate diligent search for in-commerce formats, and consultation and agreement with the relevant rights holder groups.

The International Association of STM Publishers (STM), the Professional and Scholarly Publishing Division (PSP) of the Association of American Publishers (AAP) and The Association of Learned and Professional Scholarly Publishers (ALPSP) have released a safe harbour provisions statement regarding the use of OOC works under the MoU.

The safe harbour provision provides additional clarity and certainty for users who participate in digitisation and reuse of works under such schemes in EU member states.

The full MOU and Key Principles are available to download. Read the Safe Harbour provisions from STM, AAP/PSP and ALPSP statement here.

A number of publishers have already signed up to the safe harbour provisions.  If you wish to do so, please contact Kim Beadle at STM (beadle@stm-assoc.org).  Please note that this is not solely for those who publish in the area of STM, but open to all scholarly publishers.

Monday, 29 April 2013

A guide to accessible publishing - what, why and how?

It might not be obvious but digital workflows are a great gift to disabled people and, likewise, disabled people are great gift for digital publishing. But it doesn't always seem that way, so let's explore the issues.

Alistair McNaught (JiscTechDis) and Sarah Hilderley (EDItEUR) have written a new advice note for ALPSP Members: A guide to Accessible Publishing.

This topic will be explored further at the ALPSP International Conference in September when Huw Alexander (SAGE) will be chairing the session Accessibility - are you missing a strong market for your content. Drawing together some of the key players within the sector, the speakers will seek to unpack the issues experienced by publishers, users and institutions and map out how publishers can develop their online products to be accessible to as wide an audience as possible. The session will examine the issues from various viewpoints and provide practical advice and opportunities for discussion.  See www.alpspconference.org for further information about the conference programme and registration.

Friday, 26 April 2013

What next for data analysis? Notes from the London Book Fair 2013

The panel line up for questions
What next for data analysis? A scholarly publisher's guide was a seminar organised by ALPSP at this year's London Book Fair. The panel discussed the importance of researchers sharing data, how it benefits the public as well as advancing disciplines, and how a reward system is needed around publishing sharing data. Encouragingly, it's clear that publishers have an important role to play.

The problem with not sharing

Lee-Ann Coleman, Head of Scientific, Technical and Medical Information at the British Library, chaired the session. She has particular insight into the use of data by researchers having worked on both the DRYAD project and currently DataCite. There are a number of challenges sharing data amongst researchers. Coleman acknowledged that publishers have been helpful by requiring this, but this is not standard practice. The lack of sharing can be a real problem, particularly in public health or multidisciplinary areas. A maximum return on sharing data is not realised by the current system despite a focus on open data from policy makers and organisations such as the Royal Society.

Lee-Ann Coleman kicks off the session
The lack of a system to store, cite or link research data is the reason why the DataCite project was established in 2009. DataCite comprises full and associate members organisations, enabling them to assign Digital Object Identifiers (DOIs) to submitted data sets to support finding, accessing and reusing the data.

Read more about DataCite here.



What practical challenges do publishers face in making data open?

Phil Hurst is Publisher at The Royal Society who published a research report Science as an open enterprise in 2012. It highlighted the need to deal with the deluge of data, to exploit it for the benefit of the development of science, and the need to preserve the principle of openness. Hurst asserted that before you can analyse data, you need to open it up. Why bother? A recent outbreak of E. coli was a classic case study of how open, shared data helped to quickly control an outbreak of a deadly virus.

The report highlights the power of opening up data for science and provides a vision of all scientific literature online. The Royal Society makes sharing data a condition of publication. The data should go into a repository where it can be linked to it. Being practical, it is still early days for this. Hurst observed that you need to identify suitable repositories, establish appropriate criteria and share a list to guide authors. One repository they are working with is DRYAD.
Phil Hurst and a nasty strain of E. coli


The Society has amended licences to allow text and data mining and work with partners to facilitate. Challenges to take into account include how to manage access control for text and data mining purposes There are differences between subjects and varying degrees of willingness to share across the spectrum of science. Sharing data allows analysts to conduct meta analyses, modelling and data and text mining; and ultimately, enables scientists get new scientific value from content.


Developing taxonomies to track and map data

Richard Kidd, Business Development Manager for the Strategic Innovation Group at the Royal Society of Chemistry, outlined how they had approached data analysis at the RSC by using topic modelling to determine a set of true topics. They identified/invented 12 broad subjects which then generated 100+ categories. These were narrowed down and then mapped to existing categories.

Richard Kidd from the RSC in action
The 12 general categories and 120 or so sub-categories enable them to map new content. As a result, as their publishing output shifts, they can continue to track and map its evolution. This taxonomy provides a navigation aid for journals. It also works across other books, magazines and educational content. This provides sales opportunities for subject-specific focused customers.


They are now looking at data in their publications and patterns in data for sub-domains and hope that this approach will allow them to look at their back list and bring back the original data points.

Chemists don't have a community norm about sharing with a  laboratory group culture. There is a lack of available standards and issues about releasing data when patents could be developed. This leads to a more protective culture in relation to research data that can be at odds with open data principles. However, the RSC will be operating the EPSRC National Chemical Database, a domain repository for chemical sciences. Use and reuse is a priority with data availability feeds especially.

The rise of the 'meta journal'

Brian Hole of open access publisher Ubiquity Press outlined how researchers’ needs drive their publishing efforts. The model they use encourages researchers to share data. Hole is a strong proponent of what he calls the social contract of science and considers not only publication of research but also research data to be an essential part of it. As a result an author’s conclusions can be validated and their work more efficiently built upon by the research community. On the other hand it is effectively scientific malpractice to withhold data from the community. He argues that this principle applies to publishers, librarians and repositories as well as researchers.

Brian Hole from Ubiquity Press
Benefits of sharing data cut across different interest groups. Researchers want recognition in the form of citations, and those who share data tend to receive more citations, and potential for career advancement. This in turn makes data easier to find and use in future studies which is more data efficient. Shared data can be used in teaching to improve the learning experience.  For the public, if it is easier to find data, it can help build public trust in science. There are also potential economic benefits for the private sector to drive innovation and product development He believes that there are many disciplines that are yet to benefit, especially in the humanities.

Ubiquity Press are developing 'metajournals' to aid in discovery of research outputs scattered throughout the world in different repository silos, and also to provide incentives for researchers to openly share their data according to best practices. The metajournals provide researchers with citable publications for their data or software, which are then referenced by other researchers in articles and books. The citations are the tracked along with the public impact of papers (using altmetrics). The platform so far includes metajournals in public health, psychology, archaeology and research software, with more to come including economics and history. Read more about Ubiquity Press' meta journals here.

If you are interested in data, join us at the ALPSP Conference this September to hear Fiona Murphy from Wiley and a panel of industry specialists discuss Data: Not the why, but the how (and then what?). Book online by 14 June to secure the early bird rate.

Friday, 12 April 2013

Countdown to the London Book Fair: Academic Publishers: still open for business?

Monday 15 April, 11:30 – 12:30, Cromwell Room, Earls Court 1

Join ALPSP Chief Executive, Audrey McCulloch, as she chairs what should be a lively debate on open access with David Tempest from Elsevier, Mandy Hill from Oxford University Press and Richard Fisher from Cambridge University Press.

The panel will discuss reactions to the Finch Report on Open Access. Each publisher will share their views on the Report and how they plan to address the Finch recommendations in the short to medium term.

This is sure to be a popular event so make sure you arrive early to guarantee a seat.

Further information is available on the London Book Fair website.

Countdown to the London Book Fair 2013: ALPSP stand at N450 and member exhibitors

Monday 15 – Wednesday 17 April, Earls Court 1, Stand N450

This year promises to be an especially busy one at the London Book Fair. We hope that many of you will drop by the stand to say hello to the team or visit one of our member exhibitors.

The ALPSP stand and collective exhibition is bigger than ever. Drop by stand N450 to meet the team or if you’d like to chat about a particular issue. Exhibiting alongside ALPSP this year are:



We look forward to seeing you next week!
The ALPSP Team