Reflections on the ALPSP Annual Conference 2024 by Anna Savage

 ALPSP Rising Star Awards Winner, Anna Savage, Publishing Executive at BMJ Group, looks back at the conference.

The keynote speech of this year’s ALPSP conference introduced the two fundamental challenges with which the scholarly publishing world is undeniably grappling: open access, and Generative AI. The former is perhaps more familiar territory, though far from a worn-out topic. The latter has more recently emerged, however it is nonetheless already deeply embedded in the discourse, debates and decision-making taking place within research institutions, academic publishers, libraries, and funding bodies worldwide.

The keynote was delivered by Jake Okechukwu Effoduh and was entitled ‘Scholarly Publishing in the Era of Open Access and Generative AI’. As an opening to the conference, the session suitably considered that which is on everybody’s minds, and attempted to make sense of the tangled issues inherent in the title. If it were not obvious to conference attendees before they entered, it was soon clear that this is a pivotal time in scholarly publishing. The final impression we were left with, however, was one of optimism, and in my mind this theme pervaded the rest of the conference.

It can be easy to feel pessimistic about the current challenges. The keynote, along with several other conference sessions, highlighted concerns about the potentially underwhelming impact of open access as a funding model, and of the adoption of Generative AI tools so far. Both have been favourably regarded as solutions: the former to address inequity; the latter to tackle inefficiency. Instead we have been presented with new problems which must somehow be addressed. The keynote did not propose to have the answers. What it did was recognise the complexity of the current landscape. The concluding call to action invited us to envision how we can harness the potential of open access and Generative AI tools, empowering us to shape their role rather than being shaped by them.

From the variety of sessions and speakers that followed during the rest of the conference, it became clear that a one-sided approach would likely be ineffective. Solutions must not be sought from scholarly publishers alone because the challenges are not exclusive to scholarly publishers. Yes, open access poses challenges for sustainable revenue for publishers, but it also leads to inequities for researchers - as highlighted in the keynote -  and encourages predatory publishing practices, impacting all stakeholders in the publishing community. Likewise, Generative AI has the potential to exacerbate concerns around integrity, authenticity and bias. There is a risk of undermining the scholarly communication system as a whole, and this cannot be addressed by publishers alone.

The contributions to the conference were, accordingly, highly varied. Speakers included representatives from both large and small publishers, funding bodies, technology providers, consultants and recruitment services, who offered a wide range of perspectives on the current landscape. Many sessions focused on emerging innovations and advancements positioned to address key challenges, such as equitable funding models (e.g., S2O), integrity checks, and sustainable solutions. It was evident that multiple approaches to the same issue can coexist, and that there is no one-size-fits-all solution. Collaboration between publishers and the broader academic publishing community will be essential as we continue to innovate and overcome emerging challenges.

I am particularly pleased that the Rising Star Award will continue to offer opportunities for early-career professionals to engage with this conference, and to be part of these critical conversations that will no doubt shape our careers in scholarly publishing.

About the ALPSP Rising Star Award 2024

This award aims to recognise potential in early career individuals. The winners are given the opportunity and financial support to attend the ALPSP Annual Conference in person and write a short review of their experiences of the meeting. The ALPSP Rising Star Award is sponsored by Publishers' Licensing Services.

The winners of this year's Rising Star Award are:

• Hazel Rowland, IOP Publishing
• Anna Savage, BMJ
• Ella Gibbs, Bristol University Press
• Heather Townsend, Bristol University Press
• Melody (Zhuxin) Zhang, Wiley

ALPSP Annual Conference and Awards

Thank you to all our speakers, sponsors and attendees for making the ALPSP 2024 Conference and Awards such a success. We will be returning to the Hilton Manchester Deansgate Hotel next year from 10-12 September 2025. The call for topics is open until 1 December. For more information, visit our website.

About the author

Anna Savage is a Publishing Executive at BMJ Group. 

She works on the day-to-day management and strategic development of a portfolio of hybrid and open access specialist medical journals, collaborating closely with journal editors and partner societies. She is also involved in exploring the potential applications of Generative AI tools at BMJ and the implications for academic journals.

ALPSP Annual Conference 2024: A Review by Ella Gibbs

ALPSP Rising Star Awards Winner, Ella Gibbs, Journals Executive at Bristol University Press & Policy Press

Being relatively new to the world of scholarly publishing, the ALPSP Conference was my first proper industry conference experience and I was initially very uncertain about what to expect. On the day of the conference I travelled to Manchester with my colleague who was also attending for the first time, which eased my nerves slightly. Any remaining nerves were quickly assuaged when I arrived at the conference venue and was struck by how welcoming everyone was.

A key theme of the conference was undoubtably AI and how the industry is responding to rapid changes and general uncertainty brought about in a world of generative AI. It was interesting to hear some of the conversations on AI that’ve been ongoing at my own workplace play out amongst the conference speakers and delegates: fears of the threat to research integrity, copyright concerns in an open access landscape, the implicit bias of Large Language Models (LLMs) and, more positively, the potential of AI to assist with tasks that are increasingly falling out of budget. 

The session on ‘The role of human editors in an AI world’ explored the role of editorial decision making and how this could develop in the future due to the increased use of AI tools by both authors and editors. One of the questions that was discussed was whether publishers have given authors enough guidance on how or when to use AI tools when preparing their research for publication. This is problematised by the fact that the industry hasn’t arrived at a single standard that authors should adhere to, which could lead to confusion. Although it was clear from the discussion that as an industry we do not yet have all the answers where AI is concerned, there was a clear sense that it should be embraced for its potential to support aspects of the editorial workflow and decision making rather than replace them.

One of my personal highlights from the conference was watching the award finalists lightning presentations. It was truly inspiring to hear about some of the innovative projects taking place within scholarly publishing communities. I was particularly impressed with the Forest of Biologists initiative which partners with the Woodland Trust to plant a tree in a UK forest for every research or review article published by The Company of Biologists. It was great to hear how this initiative aims to combat the loss of biodiversity within the UK and also how it directly involved young people from the local community. 

I am very grateful for the opportunity to attend the ALPSP conference. The conference really helped me understand more about the scholarly publishing industry as a whole, outside of my day-to-day role. It was great to be able to talk to people from a range of different publishers and  at various stages within their careers. The conference ultimately made me feel very excited for my future in scholarly publishing and I hope to be able to attend again in the future.

About the ALPSP Rising Star Award 2024

This award aims to recognise potential in early career individuals. The winners are given the opportunity and financial support to attend the ALPSP Annual Conference in person and write a short review of their experiences of the meeting. The ALPSP Rising Star Award is sponsored by Publishers' Licensing Services.

The winners of this year's Rising Star Award are:

• Hazel Rowland, IOP Publishing
• Anna Savage, BMJ
• Ella Gibbs, Bristol University Press
• Heather Townsend, Bristol University Press
• Melody (Zhuxin) Zhang, Wiley

ALPSP Annual Conference and Awards

Thank you to all our speakers, sponsors and attendees for making the ALPSP 2024 Conference and Awards such a success. Catch up on the session recordings. We will be returning to the Hilton Manchester Deansgate Hotel next year from 10-12 September 2025. For more information, visit our website.

About the author

Ella Gibbs is the Journals Executive at Bristol University Press. 

She is the primary editorial contact and development lead for a number of journals, supporting editors, authors and reviewers. Ella began working in scholarly publishing in 2021 as an Editorial Assistant.

Strength in numbers: the power of collaboration for research integrity

by - Gráinne McNamara, Research Integrity / Publication Ethics Manager, Karger - Silver sponsor of the ALPSP Annual Conference and Awards 2024.

In scholarly publishing, the term ‘research integrity’ is increasingly discussed and its significance to the ecosystem is growing. With the dominance of paper mills in the consciousness of research integrity professionals, matched only by the emerging threat posed by Generative AI, a reoccurring theme has emerged in these discussions: collaboration. 

Increasingly, no longer are research integrity teams operating largely in isolation within their respective publishers, interacting only in specific contexts, such as COPE forums or webinars, or when a multi-journal complaint necessitates alignment. Particularly in the last three years, we have seen a diversification in the venues at which research integrity teams interact. In the spirit of the infamously misattributed proverb “If you want to go fast go alone, if you want to go far, go together”, this expansion of touchpoints between publishers’ research integrity teams should be expected to have a positive effect on the trustworthiness of the scholarly publishing landscape. 

As a medium-sized publisher publishing over 90 journals in the health sciences, with a small research integrity team, Karger Publishers is particularly well placed to see how this growth in collaboration can be beneficial. Reflecting on how this has impacted us and the industry overall, we can see that great progress has been made as well as several trends and areas for growth.

Technology

The most obvious advantage of combining forces for a publisher the size of Karger or for smaller emerging or society publishers is the enhanced availability of new technologies. The STM Integrity Hub was established to foster collaboration “between publishers of all sorts, shapes and sizes”. The development of tools through the hub has enabled the detection of manuscript submission irregularities faster than for each participant operating in isolation. For example, the first-of-its-kind detection of duplicate submissions across publishers via the STM Hub allowed publishers to discover violations of our Editorial Policies early in peer review. By having this information, we ensure peer review resources are directed to compliant submissions, critical at this point when peer reviewer time is limited. Inter-publisher collaboration for duplicate submission detection received a boost recently with the announcement that Elsevier’s full text analysis for matching manuscripts would be made available to the STM Integrity Hub, making it more difficult for infracting submissions to evade detection. According to this August 2024 announcement, 12 publishers were using this tool, including Karger. The maximum effectiveness of this tool can only be realised by full adoption across publishers, and we hope to see this number grow.

This year we have seen more examples of publishers working together to improve integrity tools. In March 2024, Wiley announced that Sage and IEEE would be partnering in the testing of their Papermill Detection service. While neither Sage nor IEEE could be classified as a small or medium-sized publisher, this collaboration perpetuates the growing trend of technology sharing between publishers for mutual benefit that we can expect to see continue.

Information 

A challenge for any research integrity team in 2024 is keeping up to date with the latest developments and threats across the industry. Here again, we are seeing how collaboration is supporting the work, particularly of smaller teams, allowing them to focus on maintaining the integrity of the scholarly record while staying informed. The COPE and STM study into the scale and impact of paper mills on publishers in 2022, to which Karger contributed data and information, marked the beginning of an increasingly collaborative effort to combat paper mills. This translated into a COPE working group on the topic, of which Karger is a member, continuing to this year’s at the World Conference of Research Integrity where paper mills were one of the key topics of discussion. Open communication between affected parties about paper mills will need to continue as long as the threat exists as publishers of all sizes try to stay ahead through the newest information and trends.

An abundance of new research integrity tools have become available in the last 3 years to help publishers uphold the highest integrity standards, no matter their scale of operation. However, testing and piloting new technologies is a time-consuming necessity for research integrity teams. In addition to the collaborative information sharing we’ve seen through the STM Integrity Hub duplicate submission detection, the Hub's Image Alteration and Duplications Working Group supports the community by providing an overview of the available image integrity tools and their features, allowing publishers to make informed decisions and comparisons between available products. In a sea of information, crowd-sourcing trusted information can make the difference for a small or medium-sized publisher to save time that can be invested into misconduct detection.

Expertise 

A product of information and technology sharing is the enhanced expertise of research integrity professionals at publishers, as well as in those working more broadly in the scholarly communication ecosystem with an interest in research integrity. COPE has long been a hub of experience sharing between members and in 2024 this continued with the launch of formal Advisor roles for volunteers to share knowledge and expertise. We have also started to see the development of subject-specialised expertise-sharing collaboration. In the physical sciences, three publishers established the ‘Purpose-led Publishing’ initiative in which participants defined and committed to “a set of industry standards that underpin high-quality, ethical scholarly communication”. Whether we will see more examples of subject-specialised publishers of various sizes coming together to define standards for their area remains to be seen. 

On the other end of the specialisation spectrum, the United2Act initiative, of which Karger is a signatory and member of Working Group 2, is a prime example of the wider research integrity community coming together and translating expertise and leveraging technology into tangible outcomes to combat the threat of paper mills. Furthermore, many of the groups’ outputs, for example, educational resources and trust marker development, are likely to have benefits far beyond the initial scope of paper mills.

Taking the lessons learned from publisher-publisher communication to the wider research integrity community is an integral step in embedding research integrity throughout the scholarly communication cycle. At Karger, we have seen the benefits of collaborating with larger and smaller publishers in improving our detection capabilities and expertise. We plan to continue, with our colleagues across publishers and other organizations with an interest in research integrity, collaborating to advance upholding research integrity standards. Naturally, the benefits of collaboration are not limited to strengthening research integrity. A recent blog in this series provided a view from the publishing systems perspective on the necessity and benefits of collaboration. We will undoubtedly see publisher-publisher and publisher-systems collaboration grow in the coming years as bad actors continue to pose a threat to the integrity of the scholarly record. By actively seeking collaboration, publishers of all sizes can build on each other’s technology, information and expertise of each other and go far and fast, together.

About the author

Dr. Gráinne McNamara is the Research Integrity / Publication Ethics Manager at Karger Publishers, where she and her team are engaged in developing research integrity policies, conducting investigations and advising researchers on best practice.

She has worked in research integrity in publishing since 2017 and is grateful to all the researchers and colleagues who have, and continue to, share their experience and expertise in that time.

www.karger.com

ALPSP Annual Conference 2024: A Review by Hazel Rowland

ALPSP Annual Conference 2024: A Review by ALPSP Rising Star Awards Winner, Hazel Rowland, Associate Marketing Manager, IOP Publishing 

My first ALPSP Conference Manchester 2024

My usual experience of conferences is manning the booth and talking with delegates. Being on the other side of the table was a fun experience, and receiving a Rising Star Award was an honour. You could feel a buzz in the air throughout the week. Everyone was eager to discuss interesting topics and innovations. It was very inspiring.

I found discussions on the accessibility of research extremely interesting. Highlighting barriers such as language, funding, and limited internet access in some regions. Solutions included AI for translation and editing, tailored OA models and initiatives supporting access to research in various formats, especially in the global south.

A debate I found very interesting was on what makes research “impactful”, and the importance of research visibility. Knowing your audience and understanding what the research is for is key in order to determine its impact. For example, local research is integral for sharing important knowledge about specific elements relevant to the local region, but might be understood, or cited less, on a global scale. How can we (and should we) define global impact when research may be highly impactful locally?– a very interesting question. But one that highlighted the importance of knowing your audience and understanding who and what the research is for to recognise its impact.

I cannot leave out the topic of AI ─a regular discussion in more than just scholarly publishing. AI is a tool that we can use to make our industry work more efficiently, more accessible and more innovative. Discussions pointed out that it can be used to analyse and understand our marketing audiences so we can connect the relevant audience with the research. Additionally, it can be used in innovative ways to help identify and detect bad actors in research integrity. AI can also be used to aid accessibility, reducing language and accessibility barriers.

There were discussions on whether AI would be taking over and an inspiring point was made by the opening keynote speaker Jake Okechukwu Effodu, who said “think back to when the internet was predicted to eliminate the need for libraries, or when ebooks were thought to signal the death of print publishing. These technologies transformed but they did not replace, so generative AI cannot replace”. Despite AI’s issues like inheriting bias and regurgitating content, discussions focused on harnessing it for the benefit of scholarly publishing.

About the ALPSP Rising Star Award 2024

This award aims to recognise potential in early career individuals. The winners are given the opportunity and financial support to attend the ALPSP Annual Conference in person and write a short review of their experiences of the meeting. The ALPSP Rising Star Award is sponsored by Publishers' Licensing Services.

The winners of this year's Rising Star Award are:

• Hazel Rowland, IOP Publishing
• Anna Savage, BMJ
• Ella Gibbs, Bristol University Press
• Heather Townsend, Bristol University Press
• Melody (Zhuxin) Zhang, Wiley

ALPSP Annual Conference and Awards

Thank you to all our speakers, sponsors and attendees for making the ALPSP 2024 Conference and Awards such a success. We will be returning to the Hilton Manchester Deansgate Hotel next year from 10-12 September 2025. The call for topics is open until 1 December. For more information, visit our website.

About the author

Hazel Rowland, Associate Marketing Manager, IOP Publishing

Hazel Rowland is an Associate Marketing Manager at IOP Publishing, in the Content and Engagement Marketing department.  She works primarily on developing and implementing strategies and campaigns focusing on author loyalty, author awards and early career researcher support initiatives.

Hazel joined the scholarly publishing world in 2017 as a Marketing Assistant for IOP Publishing, and has been continuously developing her knowledge, career and experiences to aid the global scientific community.

The Developing Effects of Peer Review Growth

Causes, Consequences, and Future Potential

By Lizi Dawes, CEO, PA EDitorial, Sponsor of the ALPSP Impact Award and the ALPSP Award for Innovation in Publishing 2024.

My journey to this point has been one of unexpected twists and turns, defying the linear career paths often expected in the peer review world. Being raised in a family where the office and home blended together, I quickly developed a passion for technology and a keen understanding of the need for processes that had to be fluid in response to shifting demands and trends. These skills have served me well, especially since entering academic publishing and peer review management, where I have seen many changes since I began over thirteen years ago.

Now, I find myself honoured to be invited to write this piece for ALPSP, whose Impact Awards are successfully in their second year: a testament to the power of initiatives, projects, and collaborations that can bring change within the scholarly publishing realm.

When asked to discuss peer review, I could write about many things, such as reflections and insights from my experiences in the industry. I could especially tell you why I feel so passionate about the subject; the list is long, but my main reasons include:

• Breadth of perspectives – it has a major role in providing diverse perspectives and expertise while delivering valuable feedback.
• Robust and reliable research – it’s a collective process leading to the development of more robust and reliable research.
• Collaboration and community – it fosters a collaborative environment within the academic community.
• Knowledge and ideas exchange – it offers an exchange of ideas, knowledge sharing, and exploring new research directions.
• Mitigating bias and promoting diversity – it’s crucial in mitigating and addressing biases and promoting diversity.
• Recognition for researchers – it increases recognition and expert status for researchers with published peer-reviewed work.
• Professional advancement opportunities – it provides opportunities for funding, collaboration, and professional advancement.
• Ethical and integrity protection – it exists for a fundamental reason – an ‘Old Guard’ for ethics and integrity.

Yet, while nearly all these thoughts on the subject are equally weighted, one in particular stands above the rest.

• The impact of peer review growth – Ultimately, it’s a subject of two halves – challenges and solutions – something I relish the potential of.

Some may see growth as a problem, but invariably, it isn’t. What growth can bring – good and bad – and how we deal with those two things can substantially impact our profession.

As with every system, peer review has its shortcomings. When something grows, so do these shortcomings unless we grapple with them at their root level. This is an exciting prospect as it means we can actively engage in how our profession develops in the short- and long-term future.

The Systemic Roots of Peer Review

At the core of these challenges is possibly the ‘publish or perish’ culture, which is often considered the source of an unsustainable torrent of research papers, straining the capacity of the peer review system to keep pace.

Additionally, those with peer review responsibilities are a relatively small subset of scholars, yet there is an abundance of outlets for publication, each demanding its own cadre of reviewers.

There are also less obvious challenges that not only impact growth but also provide us with opportunities to make positive and encouraging changes. Some of these challenges include:

• The effect of the pandemic: COVID-19 undoubtedly acted as a catalyst for amplifying some of the core issues faced by peer review.
• The decrease in tenured academics: there has been a reduction in the proportion of tenured faculty members, who traditionally shouldered a significant share of peer review duties as part of their academic service.
• Slower turnaround times: due to a lack of available and/or willing reviewers, delays in the peer review process can often stall scholars’ careers and hinder the timely dissemination of research findings.
• Reliance on volunteers: a small fraction of academics carry most of the workload, with only around 20% contributing to 94% of peer review work. [1]
• Lack of transparency: sometimes, the lack of transparency can also cause challenges, such as the anonymity of the peer reviewers, making it difficult to assess the objectivity and qualifications of the individuals providing the feedback.
• The challenges of generative AI: it’s also important not to forget the emerging challenges of AI. While some researchers see the potential for AI to enhance the process, others are wary of the ethical implications and the potential for misuse. Around 35% of researchers feel that generative AI tools will negatively impact the peer review process. [2]

Knowing the obvious and the hidden challenges of any system puts those within it at an advantage. One of the things I love about peer review is that we are always, as a profession, exploring how we can better serve the system, improve the processes, and ensure, collaboratively, that we are upholding the values that it stands for.

Potential Solutions: A Multifaceted Approach

Addressing the challenges facing peer review necessitates a multifaceted approach that tackles the underlying systemic issues while exploring innovative solutions to alleviate the immediate pressures on the system.

Inclusive Reviewer Recruitment

Journals could adopt more inclusive strategies for recruiting peer reviewers, tapping into a wider pool of experts, including non-tenured scholars, PhD researchers, industry professionals, and underrepresented minorities. This approach can help address geographical biases and ensure a more diverse and representative review process.

Additionally, creating a centralised database of reviewers accessible to all journals could streamline the process of identifying and engaging qualified reviewers, reducing the administrative burden on individual journals.

Incentivising Peer Review Through Recognition

While financial compensation may remain a contentious issue, there is a growing consensus on the need for greater recognition and incentives for peer review contributions. Universities and research institutions could explicitly acknowledge and reward outstanding peer review efforts as part of tenure and promotion evaluations, fostering a culture that values this critical academic service.

Furthermore, integrating peer review activities into platforms like ORCID and Publons could enhance the visibility and recognition of individual scholars’ review contributions, potentially motivating greater participation.

Embracing Open Peer Review

The growing movement towards open peer review could foster a more transparent and collaborative approach. Initiatives like publishing review letters and allowing for voluntary identification of reviewers can help build trust and accountability within the system.

Prioritising Time-Sensitive Research

To address the issue of slow turnaround times, journals could prioritise the review of time-sensitive research, ensuring that critical findings are disseminated promptly.

Leveraging Technological Innovations

It is also crucial to recognise the potential of technological advancements, such as improvements to online manuscript and review submission systems, to streamline the peer review process and enhance the overall experience for authors and reviewers. This is a particular passion of mine, along with embracing the positive powers of AI while being mindful of its pitfalls.

The Way Forward: Collaboration and Adaptation

Addressing the peer review crisis demands a collaborative and holistic effort from all stakeholders within the academic ecosystem, including researchers, institutions, publishers, funding bodies and peer review management services such as PA EDitorial.

By fostering open dialogue, embracing innovative solutions, and adapting to the evolving challenges and growth of scholarly communication, the academic community can collectively navigate this challenge and safeguard the integrity of the peer review process – a cornerstone of scientific progress and knowledge dissemination.

Nurturing a Culture of Learning and Support

At the heart of what we do at PA EDitorial is our approach to deepening our commitment to nurturing a culture of learning and support within our organisation.

This approach isn’t just aimed at our team of freelancers, who we believe all have their very own super skills. We also strive to build teams that can help the academic research community. My role in this is contributing to and building up the community by supporting peer review in every way I can, from attending events where I can learn more and develop my knowledge and skills to working closely with journals – finding solutions to their problems and options for their challenges.

We all have a part to play in ensuring that the peer review process is upheld and ready to adapt to the changes that time inevitably brings.

What remains constant is my excitement and curiosity about the future of peer review and its influence on global research, along with my admiration for how all research disciplines affect every member of society.

Together, we must evolve and innovate within academia to preserve research integrity and guarantee the effective sharing of knowledge. Our work is crucial and ultimately benefits everyone.

[1] https://www.durham.ac.uk/research/current/thought-leadership/the-peer-review-system-is-broken-we-asked-academics-how-to-fix-it/

[2] https://ioppublishing.org/state-of-peer-review-2024-results/

About the author

Lizi Dawes is CEO of PA Editorial. Find out more.

Publishing Systems Can Enable Collaboration and Build Community

By Tony Alves, SVP of Product Management, HighWire Press - Silver sponsor of the ALPSP Annual Conference and Awards 2024.

For almost 35 years, from my early days as an editorial assistant to today as SVP of product at HighWire Press, I’ve been observing how publishing systems can foster collaboration and build a more connected and trustworthy scholarly community. The publishing process is a highly automated ecosystem where advanced workflow systems coordinate communication among authors, editors, and reviewers. These platforms foster collaboration, streamline workflows, and accelerate the time from manuscript submission to publication. On 5 June at the SSP Annual Meeting, I had the privilege of moderating an Industry Breakout Session titled “Publishing Systems Can Enable Collaboration and Build Community,” I was joined by Chris Shillum from ORCID, Dukhbhanjan Sujlana from Convey, Yvonne Campfens from OA Switchboard, Hylke Koers from STM Solutions, Jessica Thibodeau from Copyright Clearance Center (CCC), and Oleg Ruchayskiy from Prophy Science. Together, we explored how integrated technologies are transforming the scholarly publishing ecosystem and creating a virtuous circle that benefits all stakeholders.

I started by introducing the concept of the scholarly community as an interconnected system. At its core, publishing is a collaborative endeavor that involves researchers, institutions, funders, and publishers, as well as the public, which both funds and benefits from our work. The glue that holds this ecosystem together is the technology that enables efficient workflows and access to the tools we need to support scholarship. Systems like the one we’ve been building at HighWire, called DigiCorePro, streamline everything from manuscript submission to publication, fostering collaboration among all players while ensuring that scholarly research moves quickly and smoothly through the publishing process.

A key focus of the session was the role of persistent identifiers (PIDs) in fostering transparency and trust in scholarly communication. Chris Shillum from ORCID was the first to address this topic. ORCID IDs are essential for linking researchers to their work, making it easier for institutions, funders, and publishers to accurately attribute contributions and track outcomes. Chris highlighted how ORCID’s integration across platforms reduces administrative burdens for researchers, allowing them to focus on their work rather than paperwork. ORCID’s role in peer review enables reviewers to link their reviews to their ORCID profiles, promoting transparency and incentivizing participation in peer review, which is crucial as we work to address the reviewer crisis.

Another area where transparency and efficiency intersect is financial disclosure, which is where Dukhbhanjan (DK) Sujlana and Convey come in. DK introduced Convey, a web-based platform that allows researchers and other individuals to manage financial disclosures in one place. This system simplifies the disclosure process by eliminating redundant data entry, ensuring that individuals can share their information with multiple organizations seamlessly. encouraging adoption of Convey by academic institutions, societies, and publishers can help in maintaining trust in the research process.

Yvonne Campfens from the OA Switchboard discussed how the community-led initiative is simplifying the exchange of open access (OA) publication information. The OA Switchboard acts as a centralized hub for metadata exchange, reducing complexity and administrative burdens for publishers, funders, and institutions. By allowing all relevant parties to be notified when an OA article is published, the OA Switchboard streamlines compliance with funding requirements and OA agreements. What stood was the emphasis on simplicity and collaboration—two principles that are essential as we work to make open access more efficient and scalable.

Hylke Koers from STM Solutions introduced the STM Integrity Hub, an initiative that aims to protect research integrity through the use of data intelligence and advanced technology. The Integrity Hub connects publishers to external databases like PubPeer and Retraction Watch to screen manuscripts for signs of research misconduct, including papermill activity and duplicate submissions. Hylke’s presentation highlighted the importance of collaboration in maintaining the integrity of scholarly publishing. By providing a centralized platform where publishers can access a wide range of data and tools, the Integrity Hub helps to ensure that research is trustworthy and that misconduct is caught before publication.

Jessica Thibodeau of CCC, showcased the Scholarly Communications Suite. This suite of tools helps streamline the management of open access agreements and Article Processing Charges (APCs), leveraging persistent identifiers like Ringgold IDs to ensure accuracy and compliance. Most compelling was how CCC’s tools enhance data interoperability while improving workflow efficiency for publishers and researchers. Disambiguating author affiliations and track research outputs is vital for ensuring that scholarly work is accurately represented and recognized.

Lastly, Oleg Ruchayskiy from Prophy Science tackled one of the most pressing issues in our industry: the peer review crisis. Oleg demonstrated how Prophy uses big data and AI to match reviewers with manuscripts, creating digital “fingerprints” for researchers based on their publication history. This system makes it easier to find qualified reviewers quickly and ensures that conflicts of interest are detected before they become a problem. Oleg also shared exciting upcoming features, including fraud detection and reviewer availability tracking, which can increase trust and improve efficiency.

Throughout the session, one thing became clear: collaboration is at the heart of scholarly publishing. Whether it’s ORCID ensuring that researchers are properly credited for their work, Convey simplifying financial disclosures, the OA Switchboard streamlining metadata exchange, or the STM Integrity Hub safeguarding research integrity, these technologies all share a common goal—building a stronger, more trustworthy scholarly community. As publishers, we have the responsibility to integrate these tools into our workflows to enhance transparency, efficiency, and integrity.

I concluded the session by emphasizing how publishing systems like DigiCorePro are crucial in addressing key challenges, such as diversifying reviewer pools, improving content integrity, and reducing time-to-publication. Publishing systems integrate innovative tools into seamless workflows, fostering collaboration and community-building across the scholarly ecosystem. The SSP 2024 Industry Breakout Session highlighted that the future of scholarly publishing relies on leveraging technology and collaboration to create a more efficient, transparent, and resilient ecosystem that meets the evolving needs of researchers, institutions, funders, and the public.

About the author

Tony Alves, SVP of Product Management, HighWire Press

Email: tony.alves@highwirepress.com

www.highwirepress.com

MDPI's Commitment to Open Access: Welcoming the Diamond OA Model

By Dr Carla Aloè, Head of Societies and Acquisition, MDPI.

Silver sponsor of the ALPSP Annual Conference and Awards 2024.

Since its establishment in 1996, MDPI has been a pioneer in the open access movement, embracing the mission of fostering open scientific exchange in all forms, across all disciplines. 

Up to this point, the MDPI journals have mainly been published under the gold open access (OA) model, with authors (or their institutions) typically paying an Article Processing Charge (APC) to cover publication costs. MDPI provides a generous waiver scheme for all the journals and follows a reinvestment strategy that supports journals with limited funding, such as those in the arts and humanities. 

Society journals 

The gold OA model has also been implemented for the journals published by MDPI on behalf of various societies and institutions. Since the first society journal, International Journal of Geo-Information (IJGI), was launched in 2012, MDPI has been entrusted with publishing journals for 19 societies. Throughout these years, we have recognized that each society is unique, with distinct goals, priorities, and visions. 

We provide our societies with the best possible services through active listening and adapting to their specific needs.

For societies lacking financial support, receiving a share of the APC revenue once the journal becomes financially sustainable is a highly attractive option. We have assisted societies in generating revenue from their journals for the first time, whether these journals were open access and run entirely by volunteers before joining MDPI or had exhausted third-party funding for open access. 

On the other hand, we recognized that societies with more stable incomes might have different priorities, such as allowing authors to publish in the journal without the burden of needing to secure publication funds.

To broaden our offerings and address market needs, at the beginning of 2023, MDPI began actively exploring the possibility of publishing journals under the diamond OA model, which has no charges for authors or readers.  

SIUJ and the diamond model 

When we first met with the representatives of the Société Internationale d’Urologie (SIU), their journal SIUJ was self-published and had grown to the point where they needed an established publisher to support them. Their aim was to create a truly international journal while ensuring there were no costs for the authors or their institutions, leading them to fully subsidize all fees.

As all our journals up to that point were published under a gold OA model with APCs, accommodating SIUJ required substantial internal adjustments. In particular, our submission system needed to adapt to the new model, which required changes ranging from manuscript submission to online publication and invoicing. Thanks to excellent collaboration between the MDPI in-house developers and the society, finance, transfer, and other internal teams, the systems were diligently established to welcome SIUJ and more diamond journals.

JOMA, a new diamond journal  

In recent years, we have also launched several new journals on behalf of societies and associations. The Journal of the Oman Medical Association (JOMA) is our latest addition. As suggested by the title, the journal is published on behalf of the Oman Medical Association (OMA), and the first issue will be released at the end of this year. 

As stated by the Editor-in-Chief, Prof. Rashid Al Abri, in the editorial, “Funded exclusively by the OMA itself, this journal will be published, preserved, archived, and distributed without charging any fee from either its contributors or its readers. This innovative publication model, referred to as diamond open access, opens up exciting new perspectives in medical research, offering an approach that is intrinsically author-centered.”[1]  

Authors will not need to seek funding to publish their research, allowing them to focus solely on the quality and impact of their work. This also enables them to reallocate their funds to other projects and initiatives.

Commitment to openness 

With over 25 years of experience in open access publishing, MDPI has always adapted to changes in the industry. With more and more societies and institutions seeking to publish using the diamond OA model, we have updated our systems and applied our expertise to ensure we can meet their needs.

The diamond model ensures equitable access for both readers and authors, eliminating financial, geographical, and institutional barriers. It is now an integral part of our offer, and we will continue to offer this option to all the societies and institutions interested in partnering with us.

About the author 

Dr Carla Aloè, Head of Societies and Acquisition, MDPI

Carla joined MDPI in 2020 as an Associate Publisher and Scientific Officer. In 2022, she was promoted to Publisher and took over the lead of the Society Partnerships and Acquisition Team. In January 2023, Carla was appointed as the head of the newly established Society and Acquisition Department. Before joining MDPI, she worked as a Commissioning Editorial Team Lead at Frontiers. Carla holds a PhD in Early Modern Literature from the University of Birmingham, UK.

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[1] Al Abri, R. Setting Sail into a New Era of Medical Research in Oman. J. Oman Med. Assoc. 2024, 1, 1. https://doi.org/10.3390/joma1010001

Spotlight on: Open Journal Systems (OJS)

The judges have selected a shortlist of three for the ALPSP Impact Award 2024. This year's awards are sponsored by PA EDitorial.

The finalists will be showcased in a lightning session at the ALPSP Conference on 11 September. The winners will be announced at the ALPSP Conference Awards Dinner on 12 September in Manchester.

In this series, we hear from each of the finalists.

Tell us about your organization

The Public Knowledge Project is a faculty-led research and development initiative at Simon Fraser University and Stanford University. Founded in 1998 with the intent of opening access to knowledge, PKP facilitates public and researcher access to its free and open source software, as well as supporting it with open education resources and conducting scholarly communication research. Its team of developers, researchers, and community support personnel are funded through research grants, library membership, and by providing hosting services for its software.  

What is the project/product that you submitted for the Awards?

Open Journal Systems (OJS) is an open source journal management and publishing platform developed by the Public Knowledge Project that has grown over the last twenty years into the world’s most widely used platform with over 44,000 journals deploying it around the world, with the software available in roughly 30 languages (provided by the user community), with many of the journals bilingual, while publishing research in 60 languages. In terms of impact, OJS has enabled global participation in the digital publication of peer-reviewed research and has given rise to the Diamond Open Access model (with no fees for authors or readers). 

Tell us a little about how it works and the team behind it

As an open source platform, users freely download and install OJS locally on their web servers, where it can generate any number of journals, each of which offers a setup wizard for organizing and filling out the journal, workflow, and website, with a choice of languages and other features. OJS can then serve to receive submissions, manage their peer review through multiple rounds as needed, and then see through their copyediting and production. Issues can be assembled and published on OJS where they are then indexed in Google Scholar and other services, as well as being preserved in the PKP Preservation Network. The team behind OJS is globally distributed and divided among developers, community support personnel, and researchers, with the institutional support of Simon Fraser University. The larger community of OJS users provides software translations, participates in software sprints, and develops open source plugins for special features that are shared by all.

In what ways do you think it demonstrates innovation?

OJS demonstrates innovation by providing the academic community with an open source infrastructure that combines editorial management with a publishing platform, enabling community translations of the software, using a plugin architecture that enables community users to develop additional features for the benefit of all, as well as a template structure that makes for easier innovation in journal design and layout. Financing the continuous development of this software over the last two decades has meant a creative combination of research grants with library OJS-user memberships, while providing some hosting support to a very small proportion of those employing the software.  

What are your plans for the future?

In terms of what lies ahead for OJS, we’re refreshing the default journal design to give the journals a more effective and stylish reading environment for scholarly publishing; exploring ways of automating the markup of authors’ submission for the ready production of JATS XML, HTML and PDF versions for purposes of reviewing, editing, and publishing; improving the editorial workflow for more efficient handling of submissions; collaborating with Stanford University Press to bring Diamond Open Access to university presses as a viable alternative for scholarly societies and other journals; and introducing a Publication Facts Label for use with every article as a means of addressing research integrity and educating the public about scholarly publishing standards.

About the author

John Willinsky is professor at Simon Fraser University and Khosla Family Professor Emeritus, Stanford University, as well as founder of the Public Knowledge Project.

More information

Public Knowledge Project. 

Open Journal Systems. 

PKP community software sprints. 

PKP Preservation Network. 

Publication Facts Label. 

Spotlight on: JSTOR Access in Prison

The judges have selected a shortlist of three for the ALPSP Impact Award 2024. This year's awards are sponsored by PA EDitorial.

The finalists will be showcased in a lightning session at the ALPSP Conference on 11 September. The winners will be announced at the ALPSP Conference Awards Dinner on 12 September in Manchester.

In this series, we hear from each of the finalists.

Tell us about your organization

At ITHAKA – the successful non-profit behind JSTOR, Constellate, Ithaka S+R, and Portico  –we believe that everyone deserves access to higher education, no matter their resources or circumstances. Our mission is to expand access to knowledge and higher education around the world by working to make it more affordable, to improve outcomes for students and researchers, and to preserve knowledge for future generations.

What is the project/product that you submitted for the Awards? 

JSTOR Access in Prison is a transformational initiative designed to extend access to education and knowledge to the millions of people incarcerated in prisons, jails, and detention centers around the world. With initial support from groups like the Mellon Foundation and Ascendium Philanthropy, we have built a program that helps people expand their horizons, and their post-release opportunities, by giving them access to the same high-quality scholarly resources available to their peers on traditional college campuses. 

Tell us a little about how it works and the team behind it

Thousands of correctional facilities offer at least nominal access to educational programs, but the concrete walls we build to keep people in also keep information out. Access to media is restricted, and media review policies designed to prevent access to harmful or risky material also prevent access to innocuous information or legitimate academic research. Technology limitations further restrict access: Fewer than ten US prison systems allow internet access on government-issued laptops or desktops. 

Effectively, prisons are information deserts. Students in these environments have not had a genuine opportunity to develop research skills or to pursue new ideas and information that might enrich their lives and inspire change. Without access to outside knowledge, their world contracts to the walls of their institution. Without access to knowledge, access to education cannot improve lives. 

JSTOR Access in Prison is changing that with an innovative program that gives people in correctional facilities access to the same scholarly research material available to their peers in traditional college settings. JSTOR is committed to democratizing access to knowledge and helping colleges and universities serve the needs of all of their students, regardless of their circumstances. 

To accommodate the unique concerns of departments of corrections, we offer tiered access options, specialized training materials, and assistance with secure technology and digital devices. Students in the most restrictive settings have access to an “offline” version that provides full search results and the full text of 1,500 of the most-used articles on JSTOR; others have mediated access or full access to the same JSTOR used by their peers on traditional campuses. 

Today, JSTOR is available in more than 1,100 US prisons and nearly 200 prisons in other countries, serving almost a million people. Direct access to scholarly resources helps these students master research skills and encourages academic curiosity. It also reduces administrative burdens on higher education in prison programs, allowing those programs to serve more students. In Australia, one program expanded its enrollment from 40 students to 200 thanks to these economies of scale. 

In what ways do you think it demonstrates innovation?

The carceral system is currently one where many who leave end up returning. This reality falls short of our collective desire for incarcerated people who serve time to effectively and productively reintegrate into society. Doing so is not possible without personal growth and some level of hope and aspiration. Through the JSTOR Access in Prison initiative, we are working to enable growth and change through knowledge for what is largely an unseen and underserved population. 

While students in prisons are like those on college campuses, their learning settings could not be more different. We have been intentional about understanding the unique needs of these environments – the concerns of departments of corrections, the financial and technical limitations of the potential users, and the intellectual curiosity of people who are often getting their first realistic chance at higher education. With that understanding, we have worked to deliver a program that is responsive to everyone’s concerns and provides broad access to high-quality scholarship that supports learning and empowers learners.

We also lead with our mission by working to expand access to this population as broadly and affordably as possible. Our financial model is focused on ethical, sustainable pricing; we actively avoid the pernicious and often predatory practices that have dominated this space. Existing vendors charge exorbitant fees to departments of corrections and content providers to establish access and then charge high usage fees directly to the end users, who can ill afford to pay and have no access to free market alternatives. In contrast, we are taking a more traditional and ethical approach: We do not charge any incarcerated person to use JSTOR or to acquire the technology needed to use it. Neither do we add fees to colleges or universities; if their students in traditional settings have access to JSTOR, so can their students in carceral settings. 

The early results of this mission-oriented work have been impressive. In the US, programs have noted increased educational participation and reduced behavioral problems. One woman, sentenced as a juvenile decades ago, has gained her freedom, is working toward a public health degree, and was a finalist for a 2024 Watson Fellowship. Many others have written to tell us how access to JSTOR helped them advance their education and achieve their goals. 

Ninety-five percent of people in prisons will eventually be released; access to knowledge and education while in prison increases their chances for a better life out of prison. By bringing academic resources to a setting that is renowned for limiting access to ideas, JSTOR Access in Prison is laying the foundation for new ideas to flourish, and hopefully each person will leave prison with an expanded understanding of the world around them. 

What are your plans for the future?

The successes of these students and this initiative demonstrate that access to academic research in carceral settings is necessary, valuable, and practical. Now, we intend to expand JSTOR Access in Prison to more correctional facilities and to provide more educational material tailored to their unique needs. We will continue monitoring the program and collecting evidence on long-term impacts with the help of academic partners. 

We are also working with departments of correction and philanthropic organizations to ensure that academic library resources remain available over the long term. Access to scholarly resources is a cornerstone of successful higher education programs, of course, but our goal is to enshrine access for any person who wants it, regardless of whether they are enrolled in any college or university program. Our mission is to expand access to knowledge and education, and we will continue advocating for access to these life-changing resources for any incarcerated person who wants to learn, grow, and explore the world of knowledge and ideas that is humanity’s common inheritance. 

Women attending Portland Community College while incarcerated at Coffee Creek Correctional Facility in Salem, Oregon. Photo Credit: Morgan Godvin.

Women attending Portland Community College while incarcerated at Coffee Creek Correctional Facility in Salem, Oregon, observed by journalist Charlotte West (right). Photo Credit: Morgan Godvin.

College class in women’s prison in Coffee Creek Correctional Facility in Salem, Oregon. Notice the secure laptop computer, plastic three-ring binder, and prison ID on a lanyard. Photo Credit: Morgan Godvin.

About the author

Stacy Lyn Burnett, MBA, has led the effort to bring JSTOR Access in Prison to scale. She first discovered JSTOR as a student of Bard Prison Initiative in a New York state prison.

More information

https://www.linkedin.com/showcase/jstor-access-in-prison/

https://daily.jstor.org/the-impact-jstor-in-prison-has-made-on-me/